Terms & Conditions for Sponsors
The following terms shall form the whole agreement between IN VR LIMITED (INVR) and the Sponsor (referred to below as the Customer) and may only be modified by the prior written agreement of an authorized signatory of INVR.
a. The events arranged by INVR will be as described in the relevant INVR publication and any subsequent modification of that document. Any other form of discussion or communication concerning the event shall not form part of the contract unless issued as a formal written document by INVR or a letter signed by an authorized signatory of INVR.
b. INVR reserves the right to record all telephone conversations for staff training and record purposes.
c. Payment is due in full within 15 working days of placing an order. VAT is additional to all prices quoted and a VAT receipt will be issued on receipt of full payment.
d. Cancellations by the customer will be entitled to the following credit -
More than 90 days before the event – a full credit voucher will be issued
Between 30 and 90 days before the event – a 50% credit voucher will be issued
Less than 30 days before the event – no credit voucher will be issued.
The credit voucher may be used towards payment for any other INVR event in the following 18 months but will have no other form of cash or refund value and will form the full settlement of any refund due to the customer.
e. Upon signing and returning this sales contract the customer commits to make payment in full. If the customer wishes to make a cancellation before payment has been made, the customer is still obliged to make payment in full, and will in turn receive a credit note of the equivalent price and is applicable for 18 months for any INVR event, summit, conference or workshop.
f. In the event that INVR has to cancel or postpone the event then the customer shall be issued with a credit voucher equal to the full value paid by the customer. The credit voucher will have no other form of cash or refund value and will form the full settlement of any refund or reimbursement due by INVR to the customer.
g. All aspects of the event as indicated in INVR’s literature are indicative only and are subject to variation up to the start of the event. Therefore any aspect of the event including venue, content, timetable, dates, event duration, speakers, lecture titles and subject matter may be varied at any time. Customers are invited to contact INVR at any time for updated and specific details of the event.
h. Events will be located in a 5* venue. As the event organiser INVR will use its reasonable endeavours to ensure that such premises are suitable and appropriate for such events but shall have no liability for any accident, inconvenience, theft, loss, damage or any other difficulty or loss at such event where this is beyond the reasonable control of INVR.
i. The customer is wholly responsible for joining the event using their own VR set.
j. Under no circumstances shall INVR be liable for any expenses incurred by the customer even if the event is cancelled, postponed or modified in any way. In all situations it is agreed that the customer will only book such services where the customer has the right and ability to cancel these services without cost or penalty and where the customer retains and accepts the full ability and responsibility to do so.
k. INVR shall have no liability whatsoever for any indirect costs or expenses or any consequential losses howsoever incurred by the customer in any circumstances including, for example, lost profits, lost revenues, lost business opportunity, lost goodwill.
l. In cases of late payment beyond 30 days, the client agrees that statutory interest will be charged on the outstanding balance. Statutory interest is due at 8% plus the Bank of England base rate.
m. Should legal enforcement be required, the client agrees that they will be liable for INVR’s legal fees and debt recovery costs should the court find in INVR’s favour. This is applicable to all legal proceedings including the small claims track.
n. INVR acts as organiser and co-ordinator and host of the event but does not itself produce or present the course content. As such, INVR will sub-contract all presentation duties and the preparation of all course materials but accepts no liability for the acts or omissions of it sub-contractors or for any aspect of the information, views or data presented at any event.
o. Data Protection. The customer agrees that INVR may retain data about the customer in both computer and paper form and use such data to contact the customer with information about future events and pass such data to sponsors, exhibitors and VIP attendees who attend INVR events as part of INVR’s match making and networking process . INVR agrees that it will not pass customer data to any other third party unless required to do so by law and will cease informing the customer of future events on receipt of request from the customer.
p. Force Majeure. Under no circumstances shall INVR have any liability for any act, loss, damage, expense, mistake, omission or other event which is outside its reasonable control.
q. Severability. If any term is held to be invalid or unenforceable then that shall not prevent the remainder of this agreement from remaining valid.
p. Governing law. This agreement shall be governed by the laws of England.